You can use the phrase in the following situations: I am Michael Johnson, and I am interested in the sales agent role you have advertised…' When to use 'To Whom It May Concern' Add a space between the salutation line and your letter's first sentence, for instance: Use either a colon or comma after the salutation.

To start, capitalize all five words in this greeting. How to correctly craft 'To Whom It May Concern' You should still try to avoid using this greeting if possible since it's usually overly formal, which can distract from the content of your message. Now that you can easily search for the person you need, this greeting isn't as common, though it is still acceptable when you're unable to find the right name or department. For instance, when preparing a cover letter for a job application, if you are not sure who will review the application, you can start the letter with this greeting.īefore the internet, it was much more difficult to find the name of the person you wanted to send a letter or email to, making 'To Whom It May Concern' a popular greeting. Why is the phrase 'To Whom It May Concern' used?Ĭonventionally, the salutation 'To Whom It May Concern' is used in corporate communication when you don't know the name of the recipient or when you're not addressing a particular person. In this article, we help you learn how to prepare professional correspondence by giving you helpful tips on how to use this greeting and providing viable alternatives to it. A common phrase used is 'To Whom It May Concern.' With so many different greetings, it can be difficult to decide when to use 'To Whom It May Concern' instead of another salutation. When you write a business letter or email, it's vital to begin the correspondence with an apt greeting.

To whom it may concern email sample